How ShedHub uses your information

Version 2026-07-31

ShedHub is the record system for the Men's Sheds network in Ireland. It holds information about each shed, and about the men involved in running it. This page says what is held, who can see it, how long it is kept, and what you can ask for.

Who is responsible

Your own shed decides what goes on its record, and is the data controller for the people on it. The Irish Men's Sheds Association runs the system on behalf of the network and can see records across it.

Before go-live, IMSA must fill in a named contact and postal address here, and settle in writing whether it acts as joint controller with each shed or as their processor. That arrangement is required by Article 26 and is not a decision this page can make.

What is held about you

Your name, and whether you are a current member of your shed.
A mobile number and email address, if your shed has recorded one.
Any position you hold — chairperson, treasurer and so on — and since when.
Skills you have told the shed about, if any.
If you have a login: the address you sign in with, and when you last signed in.
A record of changes made in the system, and by whom.

ShedHub sends no email. It has no advertising, no tracking, and nothing about you is sold or shared with anybody outside the network.

Why it is held

To run the shed and the network: keeping a members list, knowing who holds which position, filing the shed's annual return, and reporting numbers to funders. The figures that go to funders are counts and totals — never names.

Who can see it

Your shed — the people at your own shed who have a login.
Your county or province coordinator — the volunteer who looks after sheds in your area.
Network administrators — a small number of people at IMSA.

You choose who can see your phone number and email address. Set it under Your profile; the options run from your own shed only, up to the public directory. Your name and whether you are a member are visible to your shed and upward regardless — that is what a members list is.

Messages sent inside ShedHub are not private. An administrator can read them, and they appear in backups.

How long it is kept

Your record is kept while you are involved with the shed.
Sign-in records: 90 days. Records of changes: 2 years.
Sessions: 30 days after they end. Read notifications: 6 months.
A login nobody has used for a year is closed automatically.
A shed's annual return, once signed off, is kept as a permanent record of what the shed declared that year. It includes the names of people who held office. It does not include anybody's phone number or email address.

What you can ask for

A copy of what is held about you.
A correction, if something is wrong. Most of it you can fix yourself under Your profile.
Deletion. Ask under Your profile. Your name, phone number, email and login are removed, and your record is emptied.

Two things survive a deletion, and you should know before you ask. Where you held a position, the shed's record still shows the position was filled — without your name. And if your name is in an annual return that was already signed off, it stays there, because that return is the shed's evidence of what it declared and cannot be rewritten afterwards.

Cookies

ShedHub sets a cookie to keep you signed in, and remembers one or two display choices you make. That is all. There is nothing here that tracks you, so there is no cookie banner to click through.

If you are unhappy

Speak to your shed manager or to IMSA first. You also have the right to complain to the Data Protection Commission, the Irish regulator, at dataprotection.ie.